Workflow Cost Planner
Separate fixed fees, usage costs, maintenance, and setup in a transparent monthly estimate.
Workflow cost planner
Separate fixed fees, usage, maintenance, and the initial setup effort.
How to use this tool
Enter your own current price assumptions. Ongoing cost is fixed fees + completed runs × cost per run + maintenance hours × hourly value. Setup is spread over the number of months you choose. Include likely retries in the per-run estimate.
Understand the result
The default fictional example has $25 fixed fees, 400 runs at $0.03, and one maintenance hour valued at $30. Ongoing cost is $67. Spreading $180 setup over six months adds $30, making the planning total $97 per month. Taxes and currency conversion are excluded.
Check your assumptions
Use a small pilot and compare the result with the actual process. Include review, errors, and ongoing effort. A planning result should inform a decision, not turn an uncertain input into a confident promise.
Privacy and limits
This tool processes your inputs in page memory without sending them to an AI API or storing them in our database. Optional Google Analytics, when allowed, measures page use; our custom code does not send the values you enter. Read the privacy policy and change your choices in the footer.
Read the related step-by-step guide → · Explore all tools
Frequently asked questions
Do I need an account or API key?
No. The tool runs in your browser and does not require a sign-up. JavaScript is needed for interactive results.
Does this replace expert review?
No. It is a planning aid with the limits described here. Review important assumptions and consequential decisions with an appropriate responsible person.